Calendar

FanDesk Calendar is a fully integrated scheduling hub with two-way Google Calendar sync, AI-powered meeting time finder, Pulse video integration, and event sharing. Your entire schedule — Google events, FanDesk events, and task due dates — lives in one unified view.

Google Calendar Integration

FanDesk connects directly to Google Calendar with a true two-way sync:

Two-Way Sync

• Events created in FanDesk appear in Google Calendar automatically
• Events created or updated in Google Calendar sync to FanDesk every 5 minutes
• Changes made in either place stay in sync — no manual refresh needed
• Deletions propagate in both directions

Multiple Calendars

If you have multiple Google calendars (Work, Personal, Shared Team):

1. Click Calendars in the sidebar panel
2. All your Google calendars appear in a list
3. Toggle each calendar on or off independently
4. Each calendar has its own color for visual distinction

Multiple Accounts

If you use multiple Google accounts:

• Connect each account in Settings > Integrations
• All calendars from all accounts appear in FanDesk
• Events are color-coded by source account
• Switch which account receives new events

Calendar Views

Month View

Traditional full-month grid:

• See the entire month's events at once
• Events shown as colored blocks by source
• Click any day to see the full day's events
• Overflow indicator shows when more events exist

Week View

7-day view with time slots (most useful for scheduling):

• Hours shown vertically (configurable: 12h or 24h)
• Events placed at their exact scheduled time
• See free/busy time at a glance across the week
• Drag events to reschedule them

Day View

Single day with hourly breakdown:

• Full detail for busy or meeting-heavy days
• Easy to spot back-to-back conflicts
• Time blocks for all-day events at the top

Agenda View

Scrollable list of upcoming events:

• Chronological order starting from today
• Groups events by day
• Best for a quick scan of what's coming up
• No empty days shown — jumps to next event

Event Sources

FanDesk shows events from all sources in one unified view:

AI Meeting Time Finder

FanDesk can automatically find the best time for a meeting across multiple participants:

How to Use It

1. Click + New Event and add attendees
2. Click Find Best Time (or use DeskMate: "Find a 30-minute slot for a meeting with Sarah this week")
3. FanDesk checks everyone's calendars for open slots
4. Suggested times appear ranked by availability
5. Click a suggestion to pre-fill the event

What It Considers

• Existing calendar events (blocks out busy time)
• Each participant's working hours
• Preferred meeting windows (configurable in Settings)
• Time zone differences across participants

Via DeskMate

• "Find a 45-minute meeting slot for me and John this week"
• "When are Sarah and I both free tomorrow afternoon?"
• "Schedule a team sync with Engineering — find a time that works for everyone"

Calendar Sharing

Share your calendar availability with teammates or external contacts:

Share Your Calendar

1. Go to Calendar > Settings > Sharing
2. Click Share Calendar
3. Enter the email addresses to share with
4. Choose sharing level:
   • Free/Busy only — Others can see when you're busy but not event details
   • Event details — Full event titles and descriptions visible
5. Click Share

Shared Calendars

Calendars shared with you appear in your calendar list alongside your own. You can toggle them on/off the same way as your own calendars.

View Shared Calendars from FanDesk

See who has shared their calendar with you:

1. Go to Calendar > Shared Calendars
2. Toggle on/off any shared calendar
3. Their events overlay your own in a different color

Creating Events

Quick Create

1. Click directly on any date or time slot in the calendar
2. A mini form appears — type the event title
3. Press Enter or click Create for a basic event
4. Click More Options to open the full form

Full Event Form

1. Click + New Event in the top bar
2. Fill in all the details:
   • Title — Event name
   • Date and Time — Start and end (or all-day toggle)
   • Location — Physical address or video link
   • Description — Agenda, notes, or context
   • Attendees — Team members or external guests by email
   • Video Meeting — Add a Google Meet link automatically
   • Notifications — Set reminders (15 min before, 1 hour, custom)
   • Recurring — Set repeat schedule if needed
3. Click Create Event

Pulse Integration

Start a Pulse video or audio meeting directly from a calendar event:

• When creating or editing an event, enable Pulse Meeting instead of Google Meet
• A Pulse link is generated and added to the event
• Attendees click the link at meeting time to join the Pulse call directly in FanDesk
• After the call, transcripts and AI summaries are automatically linked to the event

See Pulse for full Pulse meeting features.

Event RSVPs

When you are invited to an event as an attendee, respond directly in FanDesk:

• Accept — Confirms attendance; event shows as confirmed on your calendar
• Decline — Declines the invitation; event appears greyed out or removed
• Maybe — Tentative response; event shows with a question mark indicator

RSVP changes sync back to the organizer's Google Calendar automatically.

Today Indicator

• Today's date is highlighted in all calendar views
• A red line in the Day and Week views shows the current time
• Makes it easy to see what's happening now vs. what's coming up

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Next: Learn about event management details in Events & Meetings.