Sharing Content

FanDesk lets you share pages, files, forms, and other content — both within your team and externally with anyone who has a link.

Internal Sharing

Sharing with Teammates

Most content in FanDesk is visible to your organization by default, but you can control access more precisely.

Pages: By default, pages you create are private (only you can see them). To share with your team:

1. Open the page
2. Click Share in the top-right corner
3. Toggle Share with team to make it visible to all organization members

Projects: Projects are visible to members you explicitly add. Add members in project settings.

Files: Files in Drive inherit Google Drive permissions. Share via the Drive interface or attach to pages and tasks.

Permission Levels

When sharing with specific people or teams, you can set the level of access:

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Public Sharing (External Links)

Share FanDesk content with anyone outside your organization, no account required.

Creating a Public Link for a Page

1. Open the page you want to share
2. Click Share in the top-right
3. Toggle Public Link to on
4. Configure the share options (see below)
5. Click Copy Link
6. Share the URL — recipients can view without logging in

Public Share Options

Share Link Format

Public links use the format:

https://app.fandesk.ai/share/abc123xyz

Recipients do not need a FanDesk account to access the link.

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Sharing Files

Sharing from Drive

1. Open Drive (shortcut: 8)
2. Find the file you want to share
3. Click the ... menu or hover for quick actions
4. Click Share
5. Enter email addresses or copy a shareable link

Drive permissions mirror Google Drive — changes in FanDesk sync back to Google Drive.

Attaching Files to Pages and Tasks

Files can be attached to pages and tasks for easy access by collaborators:

• In a Page, use the Attach File option or drag and drop
• In a Task, click the Files section and attach

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Sharing Forms

Published forms can be shared publicly for data collection:

1. Go to Forms
2. Open the form you want to share
3. Click Publish (if not yet published)
4. Copy the Form Link
5. Share with respondents — they do not need a FanDesk account

Form submissions flow into the Forms section and can be linked to a project.

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Password-Protected Sharing

For sensitive content, add password protection to any public share:

1. When creating a public share, toggle Require Password
2. Enter a password
3. Share both the link and the password separately
4. Recipients enter the password when they open the link

Passwords are hashed on our servers — we cannot see the password you set.

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Expiry Dates on Shared Links

Control how long a public share stays active:

1. Set an Expiry Date when creating the share
2. The link is automatically deactivated at midnight on that date (your timezone)
3. Anyone who tries to access the link after expiry sees a "Link expired" message

You can extend the expiry at any time from Settings > Shares.

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Revoking Shares

Disable a Public Link

1. Go to the page or content you shared
2. Click Share
3. Toggle Public Link off — the link stops working immediately
4. Or go to Settings > Shares to see all active links and disable any of them

Removing Team Access

1. Open the content
2. Click Share
3. Find the person or toggle off Share with team
4. They lose access immediately

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Viewing and Managing All Shares

Get a complete picture of what you have shared:

1. Go to Settings > Shares
2. See all active public links you have created
3. View creation date, expiry, view count, and settings
4. Disable any share from this view

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Security Recommendations

• Add passwords to any share containing sensitive business information
• Set expiry dates for time-limited collaborations (e.g., client projects)
• Monitor view counts — unexpected spikes may indicate the link was shared beyond your intended audience
• Revoke shares promptly when collaboration is complete
• Never share admin-level content via public links

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Next: Learn about incident management in Incident Management.